Memo Features

Everything you need to know about what Memo can do — from boards and types to encrypted passwords and file attachments.

Boards

Boards are the top-level containers in Memo. Think of each board as a physical corkboard on your wall — you pin related sticky notes to it.

• Create as many boards as you need within a circle/workspace.
• Give each board a clear, descriptive name (e.g. "Work Ideas", "Shopping Lists", "Project Alpha").
• One board can be marked as your Default Board — this is where Quick Memos land automatically.
• Boards are isolated per circle, so a board in your "Personal" workspace won't appear in your "Team" workspace.

Memo Types

Every memo has a type that tells Memo how to display and handle its content. When you pick the right type, Memo can do the heavy lifting — turning raw text into a clickable link or a properly formatted phone number.

| Type | What it's for | How it behaves | |------|---------------|----------------| | Text | Free-form notes, ideas, reminders | Displayed as plain text | | URL | Web addresses | Rendered as a clickable link that opens in a new tab | | Email | Email addresses | Rendered as a mailto: link — click to open your email client | | Phone | Phone numbers | Rendered as a tel: link — click to call on mobile devices | | Address | Physical addresses | Rendered as a maps link — click to open in your map app | | Password | Credentials and secrets | Stored encrypted; displayed as masked bullets until revealed |

Tip: You can always change a memo's type after creating it by editing the memo.

Favourites (Starring)

Any memo can be starred as a favourite. Starred memos are surfaced for quick access, so the handful you reach for constantly do not have to be hunted for on a busy board.

Starring is per memo, not per board, and it does not move the memo — it stays where you filed it.

Bookmarks

Colistor no longer has a separate Bookmarks app: saving links is a Memo feature. A bookmark is simply a memo of type URL, which renders as a clickable link opening in a new tab.

This means links live alongside everything else about a topic rather than in their own silo — the supplier's phone number, the portal login, and the portal URL can sit on one board.

If you used the old Bookmarks app, your data was migrated automatically:

| Bookmarks app | Now in Memo | |---|---| | A bookmark | A memo of type URL, with the web address as its content | | A bookmark folder | A board of the same name | | Bookmarks with no folder | A board named Bookmarks | | A favourited bookmark | A starred memo |

Nothing needed to be re-entered, and the boards can be renamed or merged like any other.

Password Security

Password-type memos are designed to store sensitive credentials safely.

• The memo's value is encrypted using AES-256-GCM — one of the strongest encryption standards available.
• The encrypted value is stored in the database; the plaintext is never persisted.
• In the board view, a password memo always shows a row of bullets (●●●●●●●●) — never the real value.
• Click the Reveal button on the memo detail view to decrypt and display the value on demand.
• Closing or navigating away automatically hides the value again.

Good uses for Password memos:

• Shared service login credentials for a team
• Wi-Fi passwords pinned to a "Home" board
• API keys or tokens you need to reference occasionally

⚠️ Password memos are not a replacement for a dedicated password manager for personal credentials. They are best suited for team-shared or project-scoped secrets within a trusted circle.

File Attachments

Any memo can have one or more files attached to it.

• Maximum file size: 50 MB per attachment.
• Supported file types: documents, images, PDFs, spreadsheets, archives, and more.
• Files are listed in the memo detail view and can be downloaded individually.
• Attach contracts, screenshots, reference images, or any document that belongs alongside a note.

To attach a file:

1. Open or create a memo.
2. Scroll to the Attachments section.
3. Click Upload File and select the file from your device.
4. Save the memo — the attachment is linked to that memo permanently.

Quick Create

Quick Create is the fastest way to capture an idea without navigating through menus.

• A Quick Memo button is always visible in the sidebar or top bar.
• Clicking it immediately opens a compact form scoped to your Default Board.
• Fill in your content (title is optional) and save — done in seconds.
• No need to choose a board, scroll through lists, or click through multiple screens.

Tip: Quick Create is most powerful when you've set a meaningful Default Board. Set your most-used board as the default so every quick capture lands exactly where you expect it.

Default Board

The Default Board is your primary capture destination.

• Exactly one board per circle can be marked as the default.
• The Default Board is used automatically by Quick Create.
• You can change which board is the default at any time from the board's settings.
• If no board is set as default, Quick Create will prompt you to choose a board or set one first.

Circle Isolation

Memo respects the circle/workspace model of the platform.

• Every board belongs to exactly one circle.
• All memos on a board inherit that circle's membership.
• Users who are not members of a circle cannot see its boards or memos.
• When you switch circles in the top navigation, you'll see only the boards that belong to that circle.

This means you can safely keep personal notes in a private circle while collaborating on a shared board in a team circle — with complete separation between them.